SummaryThe Department for Business, Energy and Industrial Strategy, is at the forefront of the Government’s relationship with business and of its efforts to build an economy that works for everyone.This position sits within the Policy Delivery and Private Office Directorate (PDPO). We are committed to being an inclusive employer with a diverse and representative workforce at all levels. We encourage applications from people from the widest possible diversity of backgrounds, cultures and experiences. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates and those with other protected characteristics. Appointments are made on merit on the basis of fair and open competition. The Assistant Private Secretary roles (APS) on offer involve working directly with ministers, Special Advisers (SpAds) and senior officials. These high-profile, exciting and dynamic roles offer unparalleled exposure to the work of the Government. Private Secretaries are the key link between ministers, SpAds and the Department, ensuring that the steers and priorities of ministers are delivered, whilst ensuring they have considered advice from officials. You will work in a team led by a Senior Private Secretary, alongside Private Secretaries, correspondence facilitators, and diary managers. The team aims to consistently provide an excellent service to ministers and SpAds; be approachable to officials across BEIS, Whitehall, and beyond; and provide a great environment in which to work, building a diverse and inclusive team of supported, engaged staff. The Diary Manager roles are challenging and fast paced. The Minister’s Diary Manager is responsible for managing the Minister’s time, prioritising competing demands, to ensure it is spent effectively: a critical role in the minister’s office. Parliamentary commitments, stakeholder meetings and time to consider policy decisions all need to be balanced and logistics for them arranged. You will need to be organised, put in place clear processes, and use creative problem-solving skills. You will be supported to develop strong networks across the department, understand a Minister’s parliamentary business, and further strengthen administrative and communication skills. The final role on offer is a correspondence facilitator role. This role is based in the Secretary of State’s office and aims to recruit an organised individual with excellent written communication skills and attention to detail. This involves managing the flow of correspondence received by the SoS, prioritising invitations and quality assuring responses. This role involves working across the department to ensure that high quality correspondence is drafted by officials on behalf of ministers.Job descriptionApplicants are invited to state their preference of role in their applications. We are looking for quick learning, engaged and responsive individuals to fit into a close-knit and friendly team. The roles provide an exciting opportunity to see how high-profile policies are developed and delivered, and how decisions are made. As an APS to a Junior Minister or to the SpAds, you would be responsible for managing a portion of the portfolio. You will develop a wide-ranging and in-depth knowledge of the subject areas, as well as a close and collaborative working relationship with policy officials. Key components of the role include: • Developing a keen understanding of ministers’ priorities, effectively advising on key decisions and communicating priorities and steers effectively. • Working closely with directors and senior colleagues, using effective negotiation and influencing skills. • Delivering quality advice to ministers and SpAds and feeding back views accurately and promptly. • Providing a high standard of customer service in a dynamic and often unpredictable environment, balancing external demands with those of the Department. • Holding a clear sense of the bigger picture and strategic direction of BEIS, based on the breadth of policy portfolio and your access to ministers, senior officials and stakeholders. • Building positive relationships with teams throughout the Department and Whitehall. • The Junior Minister’s office position will support the Minister at events, visits and parliamentary business. This will require you to develop a working knowledge of parliamentary protocol. The diary manager’s key responsibility is to support the Minister and proactively plan and manage the Minister’s diary. You will arrange all the day-to-day logistics including: scheduling meetings, phone calls and visits, booking rooms, refreshments and travel. Additionally, you will need to find ways to resolve conflicting demands in schedules, check the weekly whip sheet for vote times and note any changes and amend the diary as necessary. You will work with Private Sectaries to horizon scan to schedule longer term priorities such as round tables. You will act as an ambassador for the Minister and Private Office to the rest of the Department and to external stakeholders, maintaining high standards of professionalism at all times. You will contribute to an effective and positive Private Office environment and build and maintain strong relationships with the other Private Offices and other Diary Managers. The correspondence facilitator will be managing the flow of correspondence that comes into the Secretary of State’s office. They will be quality assuring drafted responses, logging incoming and outgoing post, and ensuring that the department and ministers are well represented to stakeholders, MPs and their constituents.ResponsibilitiesPrivate Secretaries: You will be a motivated person eager to learn and looking for exposure to a policy making environment at the highest level. You will have excellent interpersonal, written and oral communication skills. You are able to function effectively as part of a team, and build strong relationships with colleagues across the department, often at senior levels. You are comfortable working in a fast-paced and ever-changing environment. You are capable of effectively prioritising your work and delivering consistently under time pressure. You can display resilience and flexibility in order to respond to these changing circumstances and priorities. Diary Manager: The role requires you to be very organised and able to juggle competing pressures effectively in order to prioritise a busy workload. You will need excellent communication skills and be confident when talking to senior stakeholders and Ministers. The successful candidate will build good personal relationships with Ministers and senior officials both in the department and across Whitehall. In a supportive team, you will need the ability to work in a fast-paced environment while maintaining a quality service. You will need good IT skills and be confident using Outlook, Excel, and Word. Correspondence Facilitator: you will be extremely organised, have an eye for detail and excellent written communication skills. You will be able to work across teams to ensure a timely, high quality service to ministers. You will be a team workers with good IT skills, confident using Outlook, Excel and Word. You will be offered support to develop in these roles. These include training and coaching and options such as mentoring and action learning sets. PDPO has an extensive learning and development offer from induction onwards. This includes offers tailored to the interests and demands of our teams. We follow best practice in line management in BEIS through regular performance management discussions and in-year reward rounds to recognise performance. We encourage People of all grades to become leaders in taking forward our corporate action plan. We are currently focused on three areas: Wellbeing, Diversity & Inclusion and Learning and Development. Please note that applicants with Baseline Personnel Security Standard (BPSS) are eligible to apply but need to be willing to undergo Counter Terrorist Check upon starting the role.Behaviours We’ll assess you against these behaviours during the selection process: Delivering at PaceSeeing the Big PictureCommunicating and InfluencingBenefitsBEIS offers a competitive mix of benefits including: A culture of flexible working, such as job sharing, homeworking and compressed hours.Automatic enrolment into the Civil Service Pension Scheme.A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.Access to a range of retail, travel and lifestyle employee discounts.Things you need to knowSecuritySuccessful candidates must pass a disclosure and barring security check.Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check.Nationality requirementsOpen to UK, Commonwealth and European Economic Area (EEA) and certain non EEA nationals. Further information on whether you are able to apply is available here.Working for the Civil ServiceThe Civil Service Code sets out the standards of behaviour expected of civil servants.We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.